ELSO Award for Excellence in Life Support Committee Policies and Procedures

Article I. Application Requirements

Section 1.01 ELSO participating centers may apply for the Center of Excellence Award OR the Path to Excellence Recognition if the following criteria have been met:
(a)

Member of ELSO

• for three (3) years, dues in good standing to achieve the Center of Excellence Award

• new member, dues in good standing to achieve Path to Excellence Recognition

(b)

Providing ECLS therapy

• for five (5) years and support an average of five (5) patients per year to achieve Center of Excellence Award

• no requirement to achieve Path to Excellence Recognition

(c)

Pay application fee

(d)

Submit all data registry forms for every patient supported with ECLS within the designated ECLS center in the applying institution

(e)

Submit all required de-identified documents

(f)

Centers may apply for award designation if:

• The ECMO program is directed by a single leadership team

• Registry data is submitted for all patients

• Policies and procedures are standardized

• Standardized education procedures are present

• Programmatic involvement in all quality initiatives is apparent

 

 

Section 1.02 Application Domain
(a)

Information entered within the application may be used in de-identified descriptive presentations or published documents

(b)

ELSO reserves the right to use de-identified information obtained from the Center of Excellence award applications for quality improvement, research, and related purposes

Article II. Application Submission

Section 2.01 Application Accessibility
(a)

Available online at www.elso.org

(b)

Most current application must be submitted

(c)

Applications must be completed as per instructions and by the deadline

(d)

Late applications may be considered on a case by case basis. A significant late fee will be imposed.

(e)

Applications must be submitted electronically

 

 

Section 2.02 Application Processing
(a)

The Application will be reviewed by ELSO administration for adherence to application criteria:

• Application fee received

• Anonymous content

• Verification of Registry Data numbers submitted

• Verification of ELSO Membership status

(b)

If one or more of the application criteria is not met, the application will be returned to the Center with instructions as to what is required before it will be accepted for submission. Deadlines for application submission will be maintained

(c)

If the Application has been determined to meet submission criteria, the Application will be entered into the Award Database, identified with a “Center Application Number,” along with the date of submission

(d)

Confirmation of application acceptance will be emailed to primary contact listed on the application

(e)

Applications may be accepted in anticipation of receiving fees, dues or Registry Data submissions. Centers’ scores and award status will not be released until application fees and ELSO dues are received, and ELSO Registry numbers have been validated.

(f)

ELSO Administration assures anonymity before sending to an Award Reviewer

 The Application remains blinded throughout the scoring process

 The Application identity is revealed once the Final Award Score is determined

(g)

All applications will be scored by Center of Excellence Award reviewers

(h)

Applications that are started in the online application process, but are not completed by the application deadline, may be subject to deletion from the application bank.

Article III. Application Period

Section 3.01 Award Designation Calendar
(a)

March 15th –Application Deadline

(b)

July 15th –Award Notifications

(c)

December 1st – new Application and documents available for download for next years award period

 

 

Section 3.02 ELSO Conference Designation
(a)

All Applications must be received between December 1st and March 15th for designation at an ELSO meeting

(b)

All Applications will be reviewed by July 1st

(c)

All applying Centers will be notified of results via email by July 15th

Article IV. Application Review and Scoring

Section 4.01 The Application will be received and scored by the Center of Excellence Committee

 

 

Section 4.02 The Application will be scored using the Award of Excellence Scoring Tool
(a)

The Scoring Tool is based on a Likert scoring system with 1 meaning does not meet standards and 5 meaning exceeds standards. The award is comprised of seven (7) categories as follows:

• Systems Focus

• Environmental Focus

• Workforce Focus

• Knowledge Management

• Quality Focus

• Process Optimization

• Family Focus

(b)

Each Category is made up of specific questions reflecting ELSO Guidelines

(c)

Questions will be scored using the Scoring Tool Elements Definitions

(d)

There will be a total score recorded for each Application

(e)

The final score is the sum of the individual category scores

 

 

Section 4.03 Site Visits
(a)

Site visits will be conducted to validate Centers’ applications

(b)

Scores are subject to revision upon findings from the site visit

(c)

Site visits will be conducted by teams of 2 COE committee members

(d)

All centers consent for a site visit by submitting the Award application. Any center refusing the site visit will be ineligible for Center of Excellence designation

(e)

Site visits will be conducted between April 1 and June 30.

(f)

A percentage of applying Centers will receive a site visit.

(g)

Centers will be selected randomly by ELSO administration from the applications that meet scoring criteria

(h)

Centers selected will be given notice and instructions when scheduling the site visit

(i)

COE committee members will provide written site visit feedback to Centers

 

 

Section 4.04 Determining Application Award Designation
(a)

Applications achieving or exceeding the designated minimum score will be awarded as a “Center of Excellence” OR a “Path to Excellence in Life Support”

(b)

ELSO reserves the right to change the minimum score required to achieve the award

 

 

Section 4.05 Committee Process Regarding Scoring
(a)

All Center Applications not achieving the Minimum Award Score are reviewed by at least one other Committee member. The scores from all reviewers will be averaged and this score will become the Application Final Score

(b)

The ELSO Steering Committee Chair will be notified when a center does not meet criteria to achieve the Center of Excellence Award or the Path to Excellence Recognition

(c)

Centers not achieving Minimum Award Score will be notified via email

 Email will be sent to the Application contact as well as the Medical Director on record for the application

 Category scores will be provided for the Centers’ application as well as an average aggregate score for all other applications

(d)

Centers not achieving the Minimum Award Score will not be awarded

(e)

All Center Applications that are scored within 20 points of achieving Platinum are reviewed by at least one other Committee member. The scores from all reviewers will be averaged and this score will become the Application Final Score

 

 

Section 4.06 Appeal Process
(a)

Centers may not appeal their Final Application Score due to the defined review process of the Committee (Section 4.04 a and e)

(b)

The Committees decision is final

Article V. Award Fee and Designation Period

Section 5.01 The Application fee is paid in US Currency
(a)

The fee is $3500.00 USD for Center of Excellence

(b)

The fee is $2000.00 USD for Path to Excellence

(c)

International ELSO Centers in specific countries may be eligible for a discounted fee

 

 

Section 5.02 The Application fee is non refundable
(a)

If a Centers' application is not accepted due to not meeting the minimum requirements for submission, the fee will be refunded

(b)

The application fee will not be refunded for any center not achieving Center of Excellence designation

 

 

Section 5.03 Award Designation and Logo Use
(a)

The Award designation period is for three (3) years and begins and ends in September

(b)

The official Platinum, Gold and Silver Award logos may only be used during the Award designation period

(c)

Centers will have access to their specific logo with their Award Designation

 

 

Section 5.04 End of Award Designation
(a)

Centers are no longer recognized as Centers of Excellence or Path to Excellence Centers after the expiration of their award designation period

(b)

Centers must retain ELSO membership in good standing throughout the award designation period or forfeit the designation

Article VI. The ELSO Center of Excellence Committee

Section 6.01 Structure
(a)

The ELSO Center of Excellence Committee (COE) reports to the ELSO Steering Committee

(b)

The COE consists of chair(s) and committee members

(c)

The COE will have three (3) members at a minimum

(d)

The Review Sub-Committee reports to the COE

(e)

The Review Sub-Committee will consist of members of the COE and additional members as selected

(f)

Ad Hoc Members serve at the discretion of the COE and are non-voting members of the COE

 

 

Section 6.02 Membership
(a)

The Committee is voluntary

(b)

The Committees, including Ad Hoc members, require at least a three-year commitment from members

(c)

Potential members submit an application which will be reviewed by the co-chairs

(d)

Eligibility Requirements

 Medical professional, currently in ECLS leadership position with responsibilities for program development, education and/or oversight. (RN, RRT, CCP, MD))

 3 years ECLS leadership experience

 Successful application for and recipient of the Excellence in Life Support Award

 Current experience in ECLS quality improvement activities

 Willing to commit to at least 3 years participation on the COE Committee (January-January), including travel, sponsored by ELSO

 Mandatory training and inter-rater reliability testing will be required of all new members

 The ideal candidate is not involved in other ELSO committees or activities due to the time commitment necessary

Article VII. Glossary

Section 7.01 Definition of Terms
(a)

The correct or formal name of the Award is “The ELSO Award for Excellence in Life Support”.

May be referred to as:

 Center of Excellence Award

 Center of Excellence in Life Support Award

 Gold Level Center of Excellence Award

 Platinum Level Center of Excellence Award

(b)

Centers may refer to being a “Designated Center of Excellence”

 Designated Gold Level Center of Excellence

 Designated Platinum Level Center of Excellence

(c)

The correct or formal name of the Path – is “The Path to Excellence in Life Support”.

May be referred to as:

 Center on Path to Excellence in Life Support

 Silver Level Center on the Path to Excellence in Life Support

(d)

Centers may refer to being

May be referred to as:

 Silver Level ELSO Award Recipient

End of Articles

Revised:11/9/17Approved:12/1/17

Approval:B. Haney, M. Heard, T. Morrison

ELSO Center of Excellence Committee